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Terms & conditions for Deans Chair Covers & Events 2020

  1. Deans Chair Covers trades as Deans Events Limited.  Deans Events Ltd is Registered at Companies House under Company Number 8760757.  Our VAT Registration Number is 267 9282 55.
  2. Whenever the term “Deans Chair Covers” is used, this also incorporates “Deans Events Limited”.
  3. Whenever the term “Hirer” or “Client” is used; this is the person who is named on the invoice and who has made the booking.
  4. Where ever the term “owner” is used, this means Deans Events Ltd of Smarts Close, Brackley, Northamptonshire, NN136NL.
  5. All bookings are made subject to availability and therefore please check your dates with us prior to completing your booking form.
  6. All equipment remains the property of the owner.  
  7. It is the clients responsibility to ensure that the venue does not intend to change their chairs at any point prior to the date of the event.  This is more serious if you are looking at having Poly twill covers as lycra stretch covers fit most chairs without arms.
  8. Prices quoted are for one days hire only, apart from the day of delivery and collection. Subsequent days will be charged at a daily rate unless a special agreement has been arranged prior to the event between the owner and the hire
  9. Booking Deposit – In order to secure the services of the owner a £20 deposit must be paid (unless otherwise quoted if particular items need to be made bespoke for your booking.  If this is the case it will be reflected in a larger booking deposit sum)  An interim invoice will be issued to the client at the time of booking.  Booking deposits are non-refundable in the unlikely event of cancellation. 
  10. Final payment is due four weeks prior to an event when final numbers need to be confirmed. Please note that if cleared payment is not received before the event date then we will presume that our services are no longer required, and the hirer will lose their initial booking deposit.   We will ensure that we contact clients around this time to prompt for final number clarification so you do not need to worry about remembering.  No set up will be done if cleared payment is received.
  1. Damages:  we no longer take a damages deposit.  Instead, we now deal with damages, if they occur, after an event.  We aim to notify clients of damages if there are any within 7 days after the event.  
  2. Cancellation – in the event of cancellation with more than 4 weeks notice to the event, the client will forfeit their deposit plus any surplus charges added on for any additional extras that would have been advised of by the owner.
  3. Cancellation – in the event of cancellation with less than 4 weeks notice before the event, the client will be contract bound to pay the remaining balance in full.  
  4. Alterations to bookings – Alterations to bookings with more than 4 weeks notice will not effect the clients booking but are subject to the written agreement of the owner.
  5. Alterations with less than 4 weeks notice or if the final invoice has been requested by the client will only be agreed at the discretion of the owner.  If your booking is severely reduced and stock has already been ordered and prepared, the owner still reserves the right to charge for these items in full and the client is still responsible to pay for these items in full.
  6. Bespoke Orders:  if the client has ordered something from the owner that has had to be specifically manufactured or ordered in and the client cancels the booking, or that part of the booking, the client will still be responsible for the payment of that item in full in the event of cancellation. 
  7. Loss / Damages Costs :- In the event of any loss or damage occurring to any hired items beyond repair or that is missing after an event, the Hirer will be charged the full replacement cost from the Owner’s supplier plus the cost of postage for those items.  In the likelihood that this happens, the Owner will put the situation in writing, along with evidence of the damage if possible, and advise the Hirer of the charges then due. 
  8. Chair covers must not be taken outside a venue; they are for indoor use only. However, our chair covers may be hired for alfresco wedding ceremonies at specific venues with prior agreement from the owner.  In these situations, written permission will be given only if the ground is totally dry and rain is not forecast. 
  9. In the event a chair cover or table linen becomes wet, please do not place in a plastic bag as this can cause mildew to occur and this will damage the cover. Please leave them for us to deal with as most stains are removable through professional cleaning.
  10. The Owner is not responsible for injury to any person(s) or damage to property however sustained arising from the goods hired.  All items hired will be installed by the Owner in line with manufacturer guidelines to avoid and Health & Safety issue. 
  11. The Owner reserves the right to use any photography of events for promotional purposes unless otherwise advised by the Hirer.
  12. In the event of sudden severe weather (e.g. snow) we will make every effort to complete all bookings made. However, we will not endanger any of The Owners vehicle(s) or employee(s) in trying to do so. In the unlikely event that this occurs all monies paid in advance will be refunded in full to the client.
  13. Dance floor booking requirements.  Upon booking a dance floor, for our Public Liability Cover we will ask you to sign, the week prior to the event, a declaration stating the below:
    • Deans Chair Covers have advised me/us that they will ensure the dance floor is laid correctly in line with manufacturers instructions and to meet all Health and Safety standards and that it will be laid dry (to avoided slippages) and ready for appropriate safe use.
    • Furthermore, I/we understand that we have been advised by Deans Chair Covers that drinks and food are not permitted on the dance floor for Health and Safety reasons as well as for the reason that it will interfere with the workings of the dance floor.  I/we understand that it is our responsibility to ask my/our DJ to make an announcement during the beginning of the evening to advise our guests not to take food and drink onto the dance floor Safety reasons and again should the need arise if guests do not listen and it poses a potential issue.  I/We understand that we are liable for any damages caused to the dance floor for any issues surrounding inappropriate use or damage, such as outlined above. 
    • I/We confirm that I/We understand that Deans Chair Covers do not accept any liability for any slips, trips, falls or incidents occurring that are not in relation to the mechanical workings of the dance floor.
  1. Dancefloors will only be laid inside on commercial grade flooring at venues.  We will not lay them in a marquee unless it’s a purpose built all year round marquee with the raised reinforced floor to prevent water damage to the floor.  If you are unsure, please ask the Owner to advise you if a floor can be laid at your venue. 
  2. Payment of your deposit to the Owner is deemed as you have read, understood and accepted the terms and conditions of hire. Please do not hesitate to contact the Owner if you, the Hirer, would like clarification on any of the above terms before making any payment to us. Terms & Conditions can be subject to minor change.  up to date terms will be on our website and any major changes you will be notified of.
  3. Please make all cheques payable to “Deans Events Limited” or if you would prefer to pay by BACS directly into our account our details are: Account Number: 22778660  Sort Code: 30-92-55  Bank: Lloyds.  Please quote your invoice number as reference on all payment transfers.